Some of our awards include Michelin 3 Stars, Forbes 5 Stars, AAA 5 Diamonds, and Wine Spectator Grand Award. Member of Relais & Chateaux.
Why join our team:
We offer:
- Health, vision and dental insurance (full time employees)
- Paid time off (Full time employees)
- 401(k) retirement plan with match
- On-the-job training
- Employee education allowance
- Advancement potential
- Flexible schedules
- Employee appreciation events
- Complimentary uniforms
- Delicious “family” meals daily prepared by the chefs
- Referral bonuses
- Competitive pay
www.theinnatlittlewashington.com
SUMMARY
The Special Events Sales Manager is responsible of sending
promotional materials, event sales, meeting with clients, menu planning, hiring
vendors, creating event concepts, ordering supplies and decorations, and
working with staff to ensure the completion of a successful event. This role
will oversee all event booking, sales outreach, planning, coordination, and
final execution, working directly with clients and key internal partners.
ESSENTIAL FUNCTIONS:
- Plan,
organize, coordinate, and direct special events.
- Act
as event liaison between the client, vendors, and staff.
- Responsible
for third party management of delivery vehicles, tents, photographers,
officiant, and transportation services to ensure seamless presentation and
positive experience.
- Generate
all correspondence to clients, including proposal letters, and thank-you letter.
- Develop
concepts and designs, and coordinate invitations, reservations, and direct
logistical planning.
- Maintain
records on event activities, progress, status, and post event summary.
- Attending
events to oversee activities and ensure details are handled as planned.
- Address
any issue that may arise and will remain on site after the event is over to
ensure proper clean up.
- Work
with and give guidance to staff involved in event planning and execution.
- Negotiate
and contract with vendors for a variety of goods and services related to
special events.
- Monitor
delivery of goods and services to ensure contract terms are satisfied.
- Develop
and maintain an extensive network of contacts, both internal and external, to
facilitate event coordination.
- Develop
and control budgets on a program or event basis.
- Negotiate
financial terms and authorize expenditures with oversight from the supervisor.
- Determine
staffing needs for special events. Authorize or secure additional staff as
required.
- Perform other
related duties as assigned or requested by direct supervisor.
- Available to work
a flexible work schedule.
QUALIFICATIONS
Required
- Minimum
of two years special event planning, preferably in the hospitality industry.
- Warm
engaging personality; good people skills.
- Experience
in planning and implementing special events, including strong knowledge of food
and beverage.
- Strong
communication skills – written and verbal.
- Strong
negotiation, leadership, and planning skills.
- Ability
to multi-task, remain calm and work under pressure in a fast-paced environment.
- Ability to work
effectively under time constraints and deadlines
- Strong
computer skills and proficiency in database management, Microsoft word, Excel
and PowerPoint.
- Attention
to details and good problem-solving skills.
- Extensive
experience working with executives, donors, and volunteers.
- Prior experience managing,
supervising, and providing orientation to people at events.
- Strong initiative
and customer service orientation
- Excellent
organizational, project management, time management skills and ability to cope
with limited resources, seize opportunities and think creativity.
- Ability
to work effectively as part of a team and take initiatives when the need
arises.
- Demonstrated
consistent high energy level and flexibility, pleasant persona coupled with
sound judgment; flexible, discreet, and ability to maintain confidential
information; knowledge of correct protocol for specific situations.
Desirable
- A Hospitality
or Marketing management degree is preferred.
PHYSICAL REQUIREMENTS
- Must
be able to lift 30+ lbs.
- Able
to stand, bend and walk for long periods of time.
- Frequent
or occasional need to perform the following physical activities: reaching,
bending, pushing, pulling, twisting, lifting, and climbing.
**The Inn at Little Washington is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws**