Job Description:

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Coordinator to support our CEO and help ensure the office runs smoothly and efficiently. This role requires excellent multitasking abilities, strong communication skills, and a hands-on approach to both executive support and office operations.

Executive Support:

• Provide comprehensive administrative support to the CEO, including calendar management, travel coordination, meeting preparation, and handling of confidential correspondence.
• Coordinate and organize meetings, conferences, and special events, including preparing agendas and taking minutes.
• Manage expense reporting, reimbursements, and invoice processing.
• Reconciliation of the company’s credit card.
• Assist other executives and company owners as needed with scheduling, communication, and project support.
• Prepare presentations, reports, and other documentation with a high level of accuracy.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare and serve coffee, tea, and other beverages for Owners & Executives.
• Coordinate and place meals and snack orders for executive meetings, ensuring accuracy and timeliness.

Office & Kitchen Coordination:

• Coordinate with vendors, building, maintenance, and service providers to ensure the office remains functional and well-maintained.
• Support office-wide initiatives and help organize meetings, events, and team gatherings.
• Answer direct incoming phone calls to appropriate staff or departments.
• Warmly greet and welcome all visitors, directing them to the appropriate staff or meeting area.
• Maintain an organized kitchen, like monitoring and restocking kitchen supplies regularly.
• Monitor and replenish office supplies and cleaning supplies.
• Pick up packages from receiving.
• Receive, sort, and distribute incoming mail.

Qualifications:

• Prior experience as an executive assistant, office coordinator, or in a similar administrative support role.
• Excellent communication, organization, and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Comfortable interacting with staff at all levels, including senior leadership and ownership.
• Proficiency in Microsoft Office Suite, Google Workspace, and basic office systems.

Working Conditions:

• Full-time, on-site position.
• Occasional early mornings, evenings, or event support may be required.

Job Description:

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Coordinator to support our CEO and help ensure the office runs smoothly and efficiently. This role requires excellent multitasking abilities, strong communication skills, and a hands-on approach to both executive support and office operations.

Executive Support:

• Provide comprehensive administrative support to the CEO, including calendar management, travel coordination, meeting preparation, and handling of confidential correspondence.
• Coordinate and organize meetings, conferences, and special events, including preparing agendas and taking minutes.
• Manage expense reporting, reimbursements, and invoice processing.
• Reconciliation of the company’s credit card.
• Assist other executives and company owners as needed with scheduling, communication, and project support.
• Prepare presentations, reports, and other documentation with a high level of accuracy.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare and serve coffee, tea, and other beverages for Owners & Executives.
• Coordinate and place meals and snack orders for executive meetings, ensuring accuracy and timeliness.

Office & Kitchen Coordination:

• Coordinate with vendors, building, maintenance, and service providers to ensure the office remains functional and well-maintained.
• Support office-wide initiatives and help organize meetings, events, and team gatherings.
• Answer direct incoming phone calls to appropriate staff or departments.
• Warmly greet and welcome all visitors, directing them to the appropriate staff or meeting area.
• Maintain an organized kitchen, like monitoring and restocking kitchen supplies regularly.
• Monitor and replenish office supplies and cleaning supplies.
• Pick up packages from receiving.
• Receive, sort, and distribute incoming mail.

Qualifications:

• Prior experience as an executive assistant, office coordinator, or in a similar administrative support role.
• Excellent communication, organization, and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Comfortable interacting with staff at all levels, including senior leadership and ownership.
• Proficiency in Microsoft Office Suite, Google Workspace, and basic office systems.

Working Conditions:

• Full-time, on-site position.
• Occasional early mornings, evenings, or event support may be required.